# How to invite and update permissions of Aristotle Metadata staff on a client registry

For security reasons Aristotle Metadata staff are required use Single Sign-On (SSO) to enhance security and safeguard the privacy of client metadata and content. With SSO, Aristotle Metadata staff members are required to be authorised by clients to access to the platform. If they need more access or permissions, they must request those from a client registry administrator.

{% hint style="info" %}
To grant the permissions to Aristotle staff, users need to be an administrator of the registry.
{% endhint %}

### How to invite Aristotle staff to your registry

1. From the Aristotle dashboard, scroll down and click on "Administrator tools".

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2Fz2TPy4IZ4RyIfefhd9VB%2Fimage.png?alt=media&#x26;token=63b0b7fe-1f25-4b92-9a14-5608f0dd9b5f" alt=""><figcaption></figcaption></figure>

2. Click on "Manage Aristotle staff".

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2F0XkkM9AKT742ccfp6sJL%2Fimage.png?alt=media&#x26;token=cabdb96d-9621-45cd-84ae-34b374c089b8" alt=""><figcaption></figcaption></figure>

3. Click on "Assign Aristotle staff".

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2F8nWq9xvwHOmuqhmEjHDo%2Fimage.png?alt=media&#x26;token=4114af70-3291-4732-9acb-acc560412621" alt=""><figcaption></figcaption></figure>

4. Navigate to the comment section and explain the reason "why you are inviting this person."

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FcnizBvJk7UIogqjFna7u%2Fimage.png?alt=media&#x26;token=a19986cb-6256-4c21-824f-d5f4352e579a" alt=""><figcaption></figcaption></figure>

5. Write the email address of the person you are inviting under the "Aristotle email" section.

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FirE6b3yrjmx2zSZdSgNp%2Fimage.png?alt=media&#x26;token=f8dbb75d-01f4-477e-82de-7476ace727d0" alt=""><figcaption></figcaption></figure>

6. User can add more users by clicking at "Add another email".

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FbFFXG2R05e6trdQ7iNi9%2Fimage.png?alt=media&#x26;token=a5649b76-3350-4f3c-b0ec-4ea4c98fdb09" alt=""><figcaption></figcaption></figure>

7. Click on "submit" to invite the users to the registry.

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FcBlLrR2pPbxxFPA7yyKL%2Fimage.png?alt=media&#x26;token=877fc7d8-38a2-46e6-ae5b-1a185d9a7196" alt=""><figcaption></figcaption></figure>

### How to change permissions of the Aristotle staff on the platform

1. Click on manage button located next to the user whose permissions need to be modified on the platform.

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FvztjRVVeEhY6Md26uWbT%2Fimage.png?alt=media&#x26;token=d3670184-f1a2-4579-a9d7-19d2c79bbb7f" alt=""><figcaption></figcaption></figure>

2. Click on "Change site wide permissions".

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FxG6wGkydE3FXwWHQzDF8%2Fimage.png?alt=media&#x26;token=ebf6be39-5f4a-4383-882d-96e4be59bc38" alt=""><figcaption></figcaption></figure>

3. Select the permissions that users wants to give to the Aristotle staff by ticking the box.

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2Fu091Tj5NmZuX7wmVTrIY%2Fimage.png?alt=media&#x26;token=bfbb00a7-2ab0-4944-89db-99b9a18dda9b" alt=""><figcaption></figcaption></figure>

4. Click on "Save changes".

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2F0YAu90MmVdG1A7VyjCW1%2Fimage.png?alt=media&#x26;token=19e46313-36a5-4ea5-b89f-2e961b7a5de0" alt=""><figcaption></figcaption></figure>

Aristotle staff has been successfully given new permissions on the platform.

### How to give Superuser permissions to the Aristotle staff on the platform

1. Click on "manage button" located next to the user whose permissions need to be modified on the platform.

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FvztjRVVeEhY6Md26uWbT%2Fimage.png?alt=media&#x26;token=d3670184-f1a2-4579-a9d7-19d2c79bbb7f" alt=""><figcaption></figcaption></figure>

2. Click on "Manage superuser permission".

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FI4Jud6KkKcji9SF2aEmn%2Fimage.png?alt=media&#x26;token=9f180ce6-c726-4b81-bc99-078c69d93d36" alt=""><figcaption></figcaption></figure>

3. To give the superuser permission, Click on "Edit Superuser access".

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FbWHUrgovxnyXYmw4JiKU%2Fimage.png?alt=media&#x26;token=1b860c45-9fdc-424c-8a75-ed0069f3ebcf" alt=""><figcaption></figcaption></figure>

   **Note:** From this page, historical data/access logs of a user's superuser permission grants and removals can be viewed beneath 'Superuser status history'.

4. Select the box to update the superuser permission for the Aristotle staff on the platform.

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FzjIar4uNlXzvA7S2dhlZ%2Fimage.png?alt=media&#x26;token=9df2452c-57e5-42ac-8690-ef9628ca852e" alt=""><figcaption></figcaption></figure>

5. User needs to set the expiry date from when this permission can expire on this platform.

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FqXktRgyIVuTcQJ0EA5TA%2Fimage.png?alt=media&#x26;token=9b794793-6dc8-453e-84c6-1d3e6ed8b96c" alt=""><figcaption></figcaption></figure>

6. The user should briefly explain why it's necessary to give superuser permissions to Aristotle staff.

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FPrftuSKrYUoZvJ6bR2WL%2Fimage.png?alt=media&#x26;token=537c0981-0f85-4095-b61b-418579c098c9" alt=""><figcaption></figcaption></figure>

7. Click on "Save Changes".

   <figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FOiOeTgNRdg9qgH9cMgW2%2Fimage.png?alt=media&#x26;token=7f11a836-12c7-4640-8f50-f26c8b64acb4" alt=""><figcaption></figcaption></figure>
