Aristotle Metadata Registry help documentation
  • Welcome to the Aristotle Metadata Knowledge Base
  • Finding and Viewing Metadata
    • Search
      • Using omnisearch to find registry content
      • Using advanced search filters to find registry content
        • Advanced Search: Help
    • Browsing the registry
    • Item page breakdown
    • Searching for Alternate Names in the Search Bar
    • Viewing related items and graphs
    • Compare different versions of a metadata item
    • Bulk actions
    • Downloading Content
    • Generating an API token
  • Personalisation
    • Navigation Choices on 'My Dashboard'
    • Managing your account
    • How to reset your password
    • Invite/Reset Password Link Is expired
    • How to set up multi factor authentication
    • Roles in the registry
    • Viewing your roles
    • Favouriting and tagging content
    • Notifications
  • Creating and Editing
    • My sandbox
    • Metadata Toolbox
    • Creating metadata items
      • Creating a data element or data element concept
      • Creating a metadata item with a single item creation wizard
    • Editing content
    • Cloning
    • Deleting metadata items
    • Restore Deleted Content
    • How to create and link quality statements
    • How to create and link glossary items
    • How to record data lineage
    • How to add alternative names to a metadata item
    • How to move individual and bulk metadata into a collection
    • Upload Metadata Using Bulk Import Feature
    • HTML Sanitization
    • Version Control - Supersede
    • Classifications
    • How to link Quality statement to an Indicator?
    • Dataset Grouping
    • Property Groups
      • How to Create Property Groups In Aristotle Registry?
    • Object Class Specialisation
      • How to create an object class specialisation
  • Collaborating within the registry
    • Aristotle Help
    • How to add content to workgroups
    • Reviews
    • Aristotle metadata community
    • How to create Collections and Sub Collections
    • Issues and Change Requests
      • Creating an issue label
      • Creating an issue
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      • Proposing a change request
    • Metadata History: Comparing change logs
  • Registration Authorities
    • Creating and editing registration authorities
      • Validation Rules
        • Setting validation rules
          • Writing validation rules
    • Directly endorsing metadata items
    • Managing members of a registration authority
  • Administrator Tasks
    • Managing user accounts
    • Creating and maintaining a Stewardship Organization
    • Creating and managing workgroups
    • Managing and adding members to a workgroup
    • Add a user to Multiple Stewardship Organizations and Workgroups
    • Creating and editing namespaces and identifiers
      • Configuring manually triggered incremental identifiers
      • Configuring automatically triggered incremental identifiers
    • Deactivating a user account
    • View CRUD (Create, Read, Update and Delete) Changes
    • View deleted items using query string
    • Contact Form
    • Custom Item Templates
      • Creating and editing custom item templates
        • Creating and editing sub-pages
      • Creating metadata items using custom item templates
    • Task Runner
      • Resolving issues with the search function using reindex
      • Populating help pages using load help
      • Resolving issues with item visibility by recaching visibility
      • Viewing all recent and historical task runner information
    • Aristotle Cloud Settings Editor
      • Adjusting visual settings
      • Adding and deleting header and footer links
      • Adjusting general registry settings
      • Adjusting metadata and functionality extensions
      • Making workgroup changes
      • Toggling summary statistics
      • Adjusting separator options
      • Adjusting download options
      • Adjusting translation options
      • Adjusting search options
      • Adjusting spam detection options
    • Registry Customisation in Cloud Settings
    • Custom Domains
      • Requesting a custom domain
      • Setting up a custom domain
  • Registry configuration
    • How to customise a registry
    • Enabling self sign-up
    • Adjusting privacy mode settings
    • Adding a custom login message
    • Homepage Editor
      • Creating a custom homepage using the HTML editor
      • Creating a custom homepage using the safe editor
    • Adding custom HTML to the header and footer of the registry
    • Simple customisation of Header, Body, and Footer
    • Content policies
    • Adding custom fields
      • Custom Field: Structured Data (Json) Type
  • Stewardship Tasks
    • Collection publication and permissions
    • Publishing metadata
    • Creating and managing registration authorities
    • How to add members to a stewardship organisation
    • How to create alternative name types
    • Metadata Report Builder
    • Reference Document Uploads to the Registry
    • Linking reference documents to metadata items
    • Remove Metadata from Workgroup
    • Organisation Records
      • Creating, managing and deleting an organisation record
      • Linking an organisation record to a metadata item
  • Subject Matter and Theory
    • What is metadata?
    • Data Dictionary
    • ISO/IEC 11179 data element representation
    • Bulk Import
    • Data Lineage
    • MAST(Metadata Analysis Standards Teamwork) Methodology and IDEAL Framework
      • Aristotle metadata user guides
  • Special features
    • Generating a Business Information Model using the Visualization Tool
    • Registering an app with the app store
    • Metadata Merger Tool
      • How to set up rules in the merger tool?
    • Federation
      • How do I federate content from another Aristotle Metadata Registry?
  • Geospatial Information
  • Checking for duplicates in the registry
  • Custom Field Bulk Uploader
    • Uploading structured data (JSON) custom fields
    • Bulk Importing Alternative names and Identifiers
  • System Users
  • Single Sign On
    • How to invite and update permissions of Aristotle Metadata staff on a client registry
  • Tablion - Data request portal
    • How to Extract Datasets from the Aristotle Metadata Registry into Tablion
  • Data Inventory View
  • Accessing the Aristotle Metadata Academy
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  • How to use the Custom Field Bulk Upload
  • Creating the metadata record with Custom Field Bulk Uploader
  • Updating the metadata record with the Custom Field Bulk Uploader

Custom Field Bulk Uploader

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Last updated 6 months ago

Custom fields allow users to add additional data fields to metadata items, which is not covered by the ISO 11179 standard. Custom fields provide flexibility and customisation options, empowering users to extend the metadata schema beyond the standardised fields defined by ISO 11179. Using the bulk uploader tool, the Custom Field Bulk Uploader feature allows users to efficiently add values to custom fields within the registry. This functionality enables users to perform bulk actions, such as updating or documenting values for specific metadata records, by conveniently uploading CSV or Excel files.

Detailed instructions on how to add custom fields to the registry can be found in the .

How to use the Custom Field Bulk Upload

  1. To access your dashboard, find your name on the registry's header and select "My Dashboard" from the dropdown menu.

  1. Click on "Create new metadata".

  1. In the "Upload metadata" section, find "Aristotle Bulk Creator" and select the "Upload metadata" button.

  1. Select the metadata type from the drop down list you wish to add custom fields to.

  2. If you want to bring in different names and IDs, you have to choose a workgroup. If you don't pick a workgroup, the info you import will just stay in your sandbox.

  3. Within the bulk uploader, you will find an option to select custom fields.

  • Include general custom fields: By selecting this option, users can choose the custom fields that will be applicable to all metadata entries in the registry.

  • Include Data Set specific custom fields: Enabling this option allows users to select the custom fields that will be universally applicable to corresponding metadata type within the registry.

  1. Once you have selected the desired custom fields for upload, proceed to click on the "Download template" button.

  1. Once the spreadsheet is downloaded, you will notice that the custom fields have been added as additional columns towards the end of the spreadsheet.

Creating the metadata record with Custom Field Bulk Uploader

  1. Navigate to the location where you have saved the downloaded spreadsheet from the Aristotle registry.

  1. Enter the metadata details in the respective columns of the spreadsheet.

  1. After documenting the metadata in the spreadsheet, save the file and proceed to upload it in the registry.

  2. The metadata that was recorded against a particular entry has been successfully uploaded to the registry.

  3. To finalise the upload process, click on the "Save metadata" button.

Updating the metadata record with the Custom Field Bulk Uploader

  1. Go to the metadata record item page that requires updating. From the Information Box of the item, copy the UUID for reference.

  1. Paste the copied UUID into the UUID column of the downloaded spreadsheet.

  1. Copy the name of the metadata and paste it into the Name column of the downloaded spreadsheet.

  1. Enter the specific details or values in the custom field column(s) of the downloaded spreadsheet.

  1. Once you have entered the necessary details in the spreadsheet, save the file. Then, proceed to upload the saved spreadsheet into the registry from the Aristotle Bulk Creator page.

  2. The metadata record has been successfully updated with the custom fields, reflecting the changes and additions made.

  1. Click on "Save metadata".

How to import alternative names and identifier:

Click here
Custom Field Documentation