Aristotle Metadata Registry help documentation
  • Welcome to the Aristotle Metadata Knowledge Base
  • Finding and Viewing Metadata
    • Search
      • Using omnisearch to find registry content
      • Using advanced search filters to find registry content
        • Advanced Search: Help
    • Browsing the registry
    • Item page breakdown
    • Searching for Alternate Names in the Search Bar
    • Viewing related items and graphs
    • Compare different versions of a metadata item
    • Bulk actions
    • Downloading Content
    • Generating an API token
  • Personalisation
    • Navigation Choices on 'My Dashboard'
    • Managing your account
    • How to reset your password
    • Invite/Reset Password Link Is expired
    • How to set up multi factor authentication
    • Roles in the registry
    • Viewing your roles
    • Favouriting and tagging content
    • Notifications
  • Creating and Editing
    • My sandbox
    • Metadata Toolbox
    • Creating metadata items
      • Creating a data element or data element concept
      • Creating a metadata item with a single item creation wizard
    • Editing content
    • Cloning
    • Deleting metadata items
    • Restore Deleted Content
    • How to create and link quality statements
    • How to create and link glossary items
    • How to record data lineage
    • How to add alternative names to a metadata item
    • How to move individual and bulk metadata into a collection
    • Upload Metadata Using Bulk Import Feature
    • HTML Sanitization
    • Version Control - Supersede
    • Classifications
    • How to link Quality statement to an Indicator?
    • Dataset Grouping
    • Property Groups
      • How to Create Property Groups In Aristotle Registry?
    • Object Class Specialisation
      • How to create an object class specialisation
  • Collaborating within the registry
    • Aristotle Help
    • How to add content to workgroups
    • Reviews
    • Aristotle metadata community
    • How to create Collections and Sub Collections
    • Issues and Change Requests
      • Creating an issue label
      • Creating an issue
      • Viewing all issues
      • Proposing a change request
    • Metadata History: Comparing change logs
  • Registration Authorities
    • Creating and editing registration authorities
      • Validation Rules
        • Setting validation rules
          • Writing validation rules
    • Directly endorsing metadata items
    • Managing members of a registration authority
  • Administrator Tasks
    • Managing user accounts
    • Creating and maintaining a Stewardship Organization
    • Creating and managing workgroups
    • Managing and adding members to a workgroup
    • Add a user to Multiple Stewardship Organizations and Workgroups
    • Creating and editing namespaces and identifiers
      • Configuring manually triggered incremental identifiers
      • Configuring automatically triggered incremental identifiers
    • Deactivating a user account
    • View CRUD (Create, Read, Update and Delete) Changes
    • View deleted items using query string
    • Contact Form
    • Custom Item Templates
      • Creating and editing custom item templates
        • Creating and editing sub-pages
      • Creating metadata items using custom item templates
    • Task Runner
      • Resolving issues with the search function using reindex
      • Populating help pages using load help
      • Resolving issues with item visibility by recaching visibility
      • Viewing all recent and historical task runner information
    • Aristotle Cloud Settings Editor
      • Adjusting visual settings
      • Adding and deleting header and footer links
      • Adjusting general registry settings
      • Adjusting metadata and functionality extensions
      • Making workgroup changes
      • Toggling summary statistics
      • Adjusting separator options
      • Adjusting download options
      • Adjusting translation options
      • Adjusting search options
      • Adjusting spam detection options
    • Registry Customisation in Cloud Settings
    • Custom Domains
      • Requesting a custom domain
      • Setting up a custom domain
  • Registry configuration
    • How to customise a registry
    • Enabling self sign-up
    • Adjusting privacy mode settings
    • Adding a custom login message
    • Homepage Editor
      • Creating a custom homepage using the HTML editor
      • Creating a custom homepage using the safe editor
    • Adding custom HTML to the header and footer of the registry
    • Simple customisation of Header, Body, and Footer
    • Content policies
    • Adding custom fields
      • Custom Field: Structured Data (Json) Type
  • Stewardship Tasks
    • Collection publication and permissions
    • Publishing metadata
    • Creating and managing registration authorities
    • How to add members to a stewardship organisation
    • How to create alternative name types
    • Metadata Report Builder
    • Reference Document Uploads to the Registry
    • Linking reference documents to metadata items
    • Remove Metadata from Workgroup
    • Organisation Records
      • Creating, managing and deleting an organisation record
      • Linking an organisation record to a metadata item
  • Subject Matter and Theory
    • What is metadata?
    • Data Dictionary
    • ISO/IEC 11179 data element representation
    • Bulk Import
    • Data Lineage
    • MAST(Metadata Analysis Standards Teamwork) Methodology and IDEAL Framework
      • Aristotle metadata user guides
  • Special features
    • Generating a Business Information Model using the Visualization Tool
    • Registering an app with the app store
    • Metadata Merger Tool
      • How to set up rules in the merger tool?
    • Federation
      • How do I federate content from another Aristotle Metadata Registry?
  • Geospatial Information
  • Checking for duplicates in the registry
  • Custom Field Bulk Uploader
    • Uploading structured data (JSON) custom fields
    • Bulk Importing Alternative names and Identifiers
  • System Users
  • Single Sign On
    • How to invite and update permissions of Aristotle Metadata staff on a client registry
  • Tablion - Data request portal
    • How to Extract Datasets from the Aristotle Metadata Registry into Tablion
  • Data Inventory View
  • Accessing the Aristotle Metadata Academy
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  • How to create a system user
  • Managing System User

System Users

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Last updated 1 year ago

A system user is a built-in user account that registry administrators can use to update metadata where it would be more appropriate for the system to be the Modifier or Creator listed for the item instead of a single specific user.

This is also used in bulk duplication processes where the user listed for the original version is not applicable for the copied version.

This identifies the newly created or updated metadata as being created or updated at a system level meaning that users won’t be incorrectly identified as a creator or updater from System/Administrator updates.

The user must be an Administrator of the registry to create a system user.

How to create a system user

  1. From "My Dashboard", navigate to the "Administrator Tools" located in the side panel.

  1. Click on "Manage System Users".

  1. Select "Add new system user".

  1. The Administrator will be navigated to the page where they can create the system users. Below is a list of the fields available when creating a new system user.

  • Short Name: The administrator can assign a short name to a newly created system user.

  • Full Name: The administrator can assign a full name to a newly created system user.

  • Email Address: The administrator can assign an email address to a newly created system user.

  • Associated Users: The administrator can assign other users who will act as users for this newly created system user.

  1. Once all the details have been filled out, the admin must click the "Create" button.

  1. The system user has now been successfully created.

Managing System User

Managing system users allows Administrators to view and edit the profile, perform bulk role changes, and generate the API token.

Viewing the system user profile

  1. Administrators must click on the "Manage" dropdown.

  1. Select the "View profile" button.

  1. Administrators can view all the details about the system users on this page.

Editing the profile

  1. Administrators must click on the "Manage" dropdown.

  1. Select the "Edit profile" button.

  1. Administrators can make changes to the created system users on this page.

Manage API Token

  1. Administrators must click on the "Manage" dropdown.

  1. Select the "Manage API Token" button.

  1. Click "Generate New Token" to create an API token for the system user.

Bulk Change of Roles

  1. Administrators must click on the "Manage" dropdown.

  1. Select the "Bulk Change roles" button.

  1. By clicking on the "Add" button, the administrator can assign the system user to different Stewardship Organisations.

  1. The administrator can select a Stewardship Organisation from the list and specify the role they want the user to fulfil within the chosen Stewardship Organisation.

  1. Additionally, the administrator can assign the system user to various Workgroups within the selected Stewardship Organisation.

  1. Administrators must click on "Save" to reflect the changes.

Deactivating the system user

  1. Administrators must click on the "Manage" dropdown.

  1. Select the "Deactivate this user" button.

  1. Administrators can deactivate this user by selecting "Deactivate".