# Collection publication and permissions

### How to publish a Collection and set permissions <a href="#how_to_publish_a_collection_and_set_permissions" id="how_to_publish_a_collection_and_set_permissions"></a>

How to edit, change and update permissions and publication details of a Collection.

#### Publication <a href="#publication" id="publication"></a>

1\. From the home page, click on 'Browse' in the header bar. Go to the Stewardship Organisations section and click on Browse.

<figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FXZNCRbmGDZL0AU2ebXVt%2F1.PNG?alt=media&#x26;token=61750281-dc6a-4e50-a2e0-9d604ce06d2b" alt=""><figcaption></figcaption></figure>

Click on the Stewardship Organisation name you wish to edit Publication details in. From the Collections tab within a Stewardship Organisation, select the 'Actions' button dropdown.

<figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2F7kszOwqvECDtwXk1qOTL%2F139.png?alt=media&#x26;token=f503cab3-f145-4cce-9477-28443d4043a5" alt=""><figcaption></figcaption></figure>

2\. Select 'Publication details' from the dropdown.

<figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2Fl9pDnWQ552aarovQ2w0t%2F140.png?alt=media&#x26;token=7230a939-7852-4bb6-b1bd-4451c7149966" alt=""><figcaption></figcaption></figure>

3\. A pop-up will appear where you can select the publication date.

<figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FSD6gHw0SYs3nNPbq2rse%2F141.png?alt=media&#x26;token=4778decf-057f-49a1-9674-15acd105377c" alt=""><figcaption></figcaption></figure>

* The 'Publication date' is when you want the Collection to be visible. This can be back dated or future dated.&#x20;

4\. Once you select the date you want the Collection to be published from, select ![](https://help.aristotlemetadata.com/galleryDocuments/edbsn311b17045207c3164fe871497579f214e53a2d09641931b85fb88efde0d765b6967a73416c63d218a4b9c73a7b65d76242cf5c161b5a118b203e6cef36b05fdd?inline=true) and the date will show up in the 'Publication box' of the Collections page of the Stewardship Organisation.&#x20;

<figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FslmQD8XEOgqninDa4726%2F142.png?alt=media&#x26;token=0953460f-1b65-4e6e-a35c-183fde4e6679" alt=""><figcaption></figcaption></figure>

#### Permissions <a href="#permissions" id="permissions"></a>

1\. From the Collections tab within a Stewardship Organisation, click on the  select the 'Actions' button dropdown.

<figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2F7kszOwqvECDtwXk1qOTL%2F139.png?alt=media&#x26;token=f503cab3-f145-4cce-9477-28443d4043a5" alt=""><figcaption></figcaption></figure>

2\. Select 'Publication details' from the dropdown.

<figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2Fl9pDnWQ552aarovQ2w0t%2F140.png?alt=media&#x26;token=7230a939-7852-4bb6-b1bd-4451c7149966" alt=""><figcaption></figcaption></figure>

3\. A pop-up will appear where you can change the permissions.

<figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FSD6gHw0SYs3nNPbq2rse%2F141.png?alt=media&#x26;token=4778decf-057f-49a1-9674-15acd105377c" alt=""><figcaption></figcaption></figure>

4\. From here, you can change the permissions by selecting the dropdown. The group you select is who can view the Collection from the selected Publication date. For example, if you select 'Authenticated', from 2022-02-24 all Authenticated users in the Registry will be able to view the Collection. Please note that not all authenticated users may be able to view all the items within the Collection, this might be because of their permissions elsewhere in the Registry.

<figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FrJoCgL80qjqH7mjRrkXy%2F143.png?alt=media&#x26;token=90f33404-39d0-42bf-8870-8816eee4c30f" alt=""><figcaption></figcaption></figure>

Once you've selected the Permissions for the Collection, select ![](https://help.aristotlemetadata.com/galleryDocuments/edbsn311b17045207c3164fe871497579f214154248894f46b9cbd8fee030f8c746c304370e80cf6ecff1ce4cf3d8ebfccc157c0841adf7379114d1b62bc0a20a2fec?inline=true) to save. The information on who has permissions to view the Collection will now show up in the 'Publication box' of the Collections page of the Stewardship Organisation.&#x20;

<figure><img src="https://1464151032-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FIXci0eiRxXA0UhVYnwA2%2Fuploads%2FuBX5kYk5r2EdyeSPDLtF%2F144.png?alt=media&#x26;token=93c7f6cf-f8c8-493a-b2fd-a472eb71b754" alt=""><figcaption></figcaption></figure>
