Collection publication and permissions

Collection publication and permissions

How to publish a Collection and set permissions

How to edit, change and update permissions and publication details of a Collection.

Publication

1. From the Collections Homepage, select the "Actions" button dropdown.


2. Select 'Publication details' from the dropdown. A pop-up will appear where you can select the publication date.


3. The publication date is the date when you want the Collection to be visible. 


4. Once you select the date you want the Collection to be published from, select  and the date will show up in the 'Publication' box on the Collections Homepage. 


Permissions

1. From the Collections Homepage, select the 'Actions' button dropdown.


2. Select 'Publication details' from the dropdown. A pop-up will appear where you can change the Permissions.


3. From here, you can change the permissions by selecting the dropdown. The group you select is who can view the Collection from the selected Publication date. For example, if you select "Authenticated", from 2022-02-24 all Authenticated users in the Registry will be able to view the Collections existence. Please note that not all authenticated users may be able to view all the items within the Collection, this might be because of their permissions elsewhere in the Registry. 


4. Once you've selected the Permissions for the Collection, select  to save. The information on who has permissions to view the Collection will now be displayed in the Publication box on the Collection Homepage. 




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