Aristotle Metadata Registry help documentation
  • Welcome to the Aristotle Metadata Knowledge Base
  • Finding and Viewing Metadata
    • Search
      • Using omnisearch to find registry content
      • Using advanced search filters to find registry content
        • Advanced Search: Help
    • Browsing the registry
    • Item page breakdown
    • Searching for Alternate Names in the Search Bar
    • Viewing related items and graphs
    • Compare different versions of a metadata item
    • Bulk actions
    • Downloading Content
    • Generating an API token
  • Personalisation
    • Navigation Choices on 'My Dashboard'
    • Managing your account
    • How to reset your password
    • Invite/Reset Password Link Is expired
    • How to set up multi factor authentication
    • Roles in the registry
    • Viewing your roles
    • Favouriting and tagging content
    • Notifications
  • Creating and Editing
    • My sandbox
    • Metadata Toolbox
    • Creating metadata items
      • Creating a data element or data element concept
      • Creating a metadata item with a single item creation wizard
    • Editing content
    • Cloning
    • Deleting metadata items
    • Restore Deleted Content
    • How to create and link quality statements
    • How to create and link glossary items
    • How to record data lineage
    • How to add alternative names to a metadata item
    • How to move individual and bulk metadata into a collection
    • Upload Metadata Using Bulk Import Feature
    • HTML Sanitization
    • Version Control - Supersede
    • Classifications
    • How to link Quality statement to an Indicator?
    • Dataset Grouping
    • Property Groups
      • How to Create Property Groups In Aristotle Registry?
    • Object Class Specialisation
      • How to create an object class specialisation
  • Collaborating within the registry
    • Aristotle Help
    • How to add content to workgroups
    • Reviews
    • Aristotle metadata community
    • How to create Collections and Sub Collections
    • Issues and Change Requests
      • Creating an issue label
      • Creating an issue
      • Viewing all issues
      • Proposing a change request
    • Metadata History: Comparing change logs
  • Registration Authorities
    • Creating and editing registration authorities
      • Validation Rules
        • Setting validation rules
          • Writing validation rules
    • Directly endorsing metadata items
    • Managing members of a registration authority
  • Administrator Tasks
    • Managing user accounts
    • Creating and maintaining a Stewardship Organization
    • Creating and managing workgroups
    • Managing and adding members to a workgroup
    • Add a user to Multiple Stewardship Organizations and Workgroups
    • Creating and editing namespaces and identifiers
      • Configuring manually triggered incremental identifiers
      • Configuring automatically triggered incremental identifiers
    • Deactivating a user account
    • View CRUD (Create, Read, Update and Delete) Changes
    • View deleted items using query string
    • Contact Form
    • Custom Item Templates
      • Creating and editing custom item templates
        • Creating and editing sub-pages
      • Creating metadata items using custom item templates
    • Task Runner
      • Resolving issues with the search function using reindex
      • Populating help pages using load help
      • Resolving issues with item visibility by recaching visibility
      • Viewing all recent and historical task runner information
    • Aristotle Cloud Settings Editor
      • Adjusting visual settings
      • Adding and deleting header and footer links
      • Adjusting general registry settings
      • Adjusting metadata and functionality extensions
      • Making workgroup changes
      • Toggling summary statistics
      • Adjusting separator options
      • Adjusting download options
      • Adjusting translation options
      • Adjusting search options
      • Adjusting spam detection options
    • Registry Customisation in Cloud Settings
    • Custom Domains
      • Requesting a custom domain
      • Setting up a custom domain
  • Registry configuration
    • How to customise a registry
    • Enabling self sign-up
    • Adjusting privacy mode settings
    • Adding a custom login message
    • Homepage Editor
      • Creating a custom homepage using the HTML editor
      • Creating a custom homepage using the safe editor
    • Adding custom HTML to the header and footer of the registry
    • Simple customisation of Header, Body, and Footer
    • Content policies
    • Adding custom fields
      • Custom Field: Structured Data (Json) Type
  • Stewardship Tasks
    • Collection publication and permissions
    • Publishing metadata
    • Creating and managing registration authorities
    • How to add members to a stewardship organisation
    • How to create alternative name types
    • Metadata Report Builder
    • Reference Document Uploads to the Registry
    • Linking reference documents to metadata items
    • Remove Metadata from Workgroup
    • Organisation Records
      • Creating, managing and deleting an organisation record
      • Linking an organisation record to a metadata item
  • Subject Matter and Theory
    • What is metadata?
    • Data Dictionary
    • ISO/IEC 11179 data element representation
    • Bulk Import
    • Data Lineage
    • MAST(Metadata Analysis Standards Teamwork) Methodology and IDEAL Framework
      • Aristotle metadata user guides
  • Special features
    • Generating a Business Information Model using the Visualization Tool
    • Registering an app with the app store
    • Metadata Merger Tool
      • How to set up rules in the merger tool?
    • Federation
      • How do I federate content from another Aristotle Metadata Registry?
  • Geospatial Information
  • Checking for duplicates in the registry
  • Custom Field Bulk Uploader
    • Uploading structured data (JSON) custom fields
    • Bulk Importing Alternative names and Identifiers
  • System Users
  • Single Sign On
    • How to invite and update permissions of Aristotle Metadata staff on a client registry
  • Tablion - Data request portal
    • How to Extract Datasets from the Aristotle Metadata Registry into Tablion
  • Data Inventory View
  • Accessing the Aristotle Metadata Academy
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  • How to configure a Data Inventory?
  • How to edit a Data Inventory View
  • How to access your Data Inventory View

Data Inventory View

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Last updated 1 year ago

A data inventory view refers to a specific perspective or representation of the data inventory. It's a way to organise and present information about your data assets in a manner that is relevant and useful for a particular purpose or audience.

Different views may be created and maintained to serve various purposes, ensuring that the information is presented in a meaningful and actionable way for different teams and decision-makers.

You need to be an administrator to be able to create and edit the Data Inventory configuration.

How to configure a Data Inventory?

  1. Navigate to the "Aristotle Cloud Dashboard" located on the 'My Dashboard' page. Please note that this option will only be visible to administrators of the registry.

  2. Click on the Data Inventory Configuration button.

  1. This will take you to the Inventory Configuration page which will display a list of all Existing Inventory Views, to create a new data inventory click the Create a New Inventory button.

  1. The new inventory creation page will be displayed, here you can enter the Name of the inventory and a description.

  2. Next you will need to select an Inventory Visibility for your new data inventory, this defaults to Administrator, you can select from:

    1. Administrator - Only visible to Administrators of the registry.

    2. Authenticated Users - Visible to all users with an account on the registry.

    3. Public Users - Visible to all users.

  1. Next you will need to decide if you want to assign the Data Inventory to a Stewardship Organisation, Registration Authority or Registration Authority Status. Each of these sections has a drop down where you can enter a text search or select options from a drop down. These options are not mandatory but aid in refining what your data inventory pertains too.

  1. Next we will need to select what fields will be included in our Inventory View, we do this by click and dragging fields listed in the Data Set Attributes and Custom Fields table on the left into the Inventory View table on the right.

    It is important to not that because Custom Fields have a defined visibility setting the Custom Fields listed in the tables will potentially change based on the Inventory Visibility setting you have selected.

  1. Lastly click Submit button at the bottom of the page to finish creating your New Data Inventory. You will then be taken to the Inventory Configuration Detail page where it will display the details of the data inventory you have created.

How to edit a Data Inventory View

  1. Navigate to the "Aristotle Cloud Dashboard" located on the 'My Dashboard' page. Please note that this option will only be visible to administrators of the registry.

  2. Click on the Data Inventory Configuration button.

  1. This will take you to the Inventory Configuration page which will display a list of all Existing Inventory Views, to edit a data inventory view click the on the name of the inventory view in the list.

  1. This will take you to the Inventory Configuration Detail page which displays all the details that have already been entered for the Data Inventory View. To edit the configuration, press the Edit Configuration button.

  1. Follow steps 4 to 8 from the Create Data Inventory View process above the edit and submit your changes.

How to access your Data Inventory View

There are two primary ways to access the Data Inventory View, firstly as an admin you can access the view from the Inventory Configuration Detail page.

Or if you are an authorised user or a public user you can use the search functionality to find Data Inventory Views.

You will see in the Item types section on the left "Inventory" will now display as a selectable filter.

Which ever way you access the Data Inventory view you will find yourself on the Inventory View page. Here you'll find details about the Data Inventory View at the top followed by the Inventory Field table.

This table will contain the field which have been selected in the Data Inventory Configuration and will list each item which applies for the view.

You can sort each column by both acsending and decsending order by using the up and down arrows next to the column name.

You can also apply a filter by clicking the filter button if you wish to filter the view results further.