Aristotle Metadata Registry help documentation
  • Welcome to the Aristotle Metadata Knowledge Base
  • Finding and Viewing Metadata
    • Search
      • Using omnisearch to find registry content
      • Using advanced search filters to find registry content
        • Advanced Search: Help
    • Browsing the registry
    • Item page breakdown
    • Searching for Alternate Names in the Search Bar
    • Viewing related items and graphs
    • Compare different versions of a metadata item
    • Bulk actions
    • Downloading Content
    • Generating an API token
  • Personalisation
    • Navigation Choices on 'My Dashboard'
    • Managing your account
    • How to reset your password
    • Invite/Reset Password Link Is expired
    • How to set up multi factor authentication
    • Roles in the registry
    • Viewing your roles
    • Favouriting and tagging content
    • Notifications
  • Creating and Editing
    • My sandbox
    • Metadata Toolbox
    • Creating metadata items
      • Creating a data element or data element concept
      • Creating a metadata item with a single item creation wizard
    • Editing content
    • Cloning
    • Deleting metadata items
    • Restore Deleted Content
    • How to create and link quality statements
    • How to create and link glossary items
    • How to record data lineage
    • How to add alternative names to a metadata item
    • How to move individual and bulk metadata into a collection
    • Upload Metadata Using Bulk Import Feature
    • HTML Sanitization
    • Version Control - Supersede
    • Classifications
    • How to link Quality statement to an Indicator?
    • Dataset Grouping
    • Property Groups
      • How to Create Property Groups In Aristotle Registry?
    • Object Class Specialisation
      • How to create an object class specialisation
  • Collaborating within the registry
    • Aristotle Help
    • How to add content to workgroups
    • Reviews
    • Aristotle metadata community
    • How to create Collections and Sub Collections
    • Issues and Change Requests
      • Creating an issue label
      • Creating an issue
      • Viewing all issues
      • Proposing a change request
    • Metadata History: Comparing change logs
  • Registration Authorities
    • Creating and editing registration authorities
      • Validation Rules
        • Setting validation rules
          • Writing validation rules
    • Directly endorsing metadata items
    • Managing members of a registration authority
  • Administrator Tasks
    • Managing user accounts
    • Creating and maintaining a Stewardship Organization
    • Creating and managing workgroups
    • Managing and adding members to a workgroup
    • Add a user to Multiple Stewardship Organizations and Workgroups
    • Creating and editing namespaces and identifiers
      • Configuring manually triggered incremental identifiers
      • Configuring automatically triggered incremental identifiers
    • Deactivating a user account
    • View CRUD (Create, Read, Update and Delete) Changes
    • View deleted items using query string
    • Contact Form
    • Custom Item Templates
      • Creating and editing custom item templates
        • Creating and editing sub-pages
      • Creating metadata items using custom item templates
    • Task Runner
      • Resolving issues with the search function using reindex
      • Populating help pages using load help
      • Resolving issues with item visibility by recaching visibility
      • Viewing all recent and historical task runner information
    • Aristotle Cloud Settings Editor
      • Adjusting visual settings
      • Adding and deleting header and footer links
      • Adjusting general registry settings
      • Adjusting metadata and functionality extensions
      • Making workgroup changes
      • Toggling summary statistics
      • Adjusting separator options
      • Adjusting download options
      • Adjusting translation options
      • Adjusting search options
      • Adjusting spam detection options
    • Registry Customisation in Cloud Settings
    • Custom Domains
      • Requesting a custom domain
      • Setting up a custom domain
  • Registry configuration
    • How to customise a registry
    • Enabling self sign-up
    • Adjusting privacy mode settings
    • Adding a custom login message
    • Homepage Editor
      • Creating a custom homepage using the HTML editor
      • Creating a custom homepage using the safe editor
    • Adding custom HTML to the header and footer of the registry
    • Simple customisation of Header, Body, and Footer
    • Content policies
    • Adding custom fields
      • Custom Field: Structured Data (Json) Type
  • Stewardship Tasks
    • Collection publication and permissions
    • Publishing metadata
    • Creating and managing registration authorities
    • How to add members to a stewardship organisation
    • How to create alternative name types
    • Metadata Report Builder
    • Reference Document Uploads to the Registry
    • Linking reference documents to metadata items
    • Remove Metadata from Workgroup
    • Organisation Records
      • Creating, managing and deleting an organisation record
      • Linking an organisation record to a metadata item
  • Subject Matter and Theory
    • What is metadata?
    • Data Dictionary
    • ISO/IEC 11179 data element representation
    • Bulk Import
    • Data Lineage
    • MAST(Metadata Analysis Standards Teamwork) Methodology and IDEAL Framework
      • Aristotle metadata user guides
  • Special features
    • Generating a Business Information Model using the Visualization Tool
    • Registering an app with the app store
    • Metadata Merger Tool
      • How to set up rules in the merger tool?
    • Federation
      • How do I federate content from another Aristotle Metadata Registry?
  • Geospatial Information
  • Checking for duplicates in the registry
  • Custom Field Bulk Uploader
    • Uploading structured data (JSON) custom fields
    • Bulk Importing Alternative names and Identifiers
  • System Users
  • Single Sign On
    • How to invite and update permissions of Aristotle Metadata staff on a client registry
  • Tablion - Data request portal
    • How to Extract Datasets from the Aristotle Metadata Registry into Tablion
  • Data Inventory View
  • Accessing the Aristotle Metadata Academy
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On this page
  • How to Setup Multi-Factor Authentication (MFA) in Aristotle
  • What is Multi-Factor Authentication (MFA)?
  • How to Setup MFA
  • How to Change a MFA Device
  • What happens if I lose my MFA device?
  • How to disable MFA for another user in Aristotle
  1. Personalisation

How to set up multi factor authentication

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Last updated 2 years ago

How to Setup Multi-Factor Authentication (MFA) in Aristotle

What is Multi-Factor Authentication (MFA)?

Multi-factor verification helps you to access your accounts more securely. As passwords can be stolen or compromised, multi-factor verification adds additional layers of verification that help protect your accounts by making it harder for other people to login to your accounts. Based on research by Microsoft, it reduces your risk of account compromise by over 99.9%.

Aristotle MDR currently only supports authentication via a time-based code generated by an authentication app on a user’s phone. This is a 6-digit numeric code that changes every 30 seconds. To learn more about authentication apps, follow this from the Australian Cyber Security Centre.

How to Setup MFA

  1. Go to your user profile, from either the Dashboard side panel or the dropdown from the header bar.

2. On the action tab of your profile, click on the ‘Multi-factor authentication’ link of the Action tab.

3. If you don’t have multi factor authentication enabled, your Multi-factor Authentication Settings page will look like this:

4. Start the ‘Enable two-factor authentication’ wizard by Clicking on "Next".

5. Use your authentication device to generate a token by scanning the QR Code.

6. Enter the token generated by your authenticator application and select 'Next'. Below is an example token.

7. Click on the ‘Back to Account Security’ button to confirm that multi-factor has been enabled.

Make sure you also generate recovery codes once you have setup your device. If you lose access to your device, recovery codes will allow you to access your account. To access your recovery codes, click on the ‘Show Codes’ button. Make sure you keep these codes in a safe location.

How to Change a MFA Device

If you want to swap your MFA device, you must first disable your current MFA authentication, before adding a new device.

  1. Go to your profile, and click on 'Multi-factor authentication’ to go to your two-factor security page.

2. Click on 'Disable Multi-Factor Authentication'.

3. Disable multi-factor authentication by confirming that you want to disable.

4. Follow the "How to setup MFA in Aristotle" tutorial above to setup multi-factor authentication again with your new device

What happens if I lose my MFA device?

If you lose your device, and have access to your recovery codes, simply enter a recovery code during the second factor of the login.

  1. Click on the 'Use Backup Token' button and enter your backup token there.

If you lose your MFA device and you don’t have access to your backup codes, you need to get in contact with an Administrator for your registry, who can disable your multi-factor authentication.

How to disable MFA for another user in Aristotle

In order to disable MFA for another user, you must be a registry Administrator.

  1. From the Dashboard side panel select 'Administrator Tools'.

2. Select 'Manage Users' under the Manage Registry heading.

3. Find the user that you are trying to disable in the table, here we are going to disable the MFA for Lauren.

4. Click on the user’s name to go to their profile. Here, we can see from their profile that multi-factor authentication is enabled.

5. Click on the ‘Multi-factor authentication’ link in the Actions tab.

6. Confirm that you want to disable two-factor authentication for that user.

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