Aristotle Metadata Registry help documentation
  • Welcome to the Aristotle Metadata Knowledge Base
  • Finding and Viewing Metadata
    • Search
      • Using omnisearch to find registry content
      • Using advanced search filters to find registry content
        • Advanced Search: Help
    • Browsing the registry
    • Item page breakdown
    • Searching for Alternate Names in the Search Bar
    • Viewing related items and graphs
    • Compare different versions of a metadata item
    • Bulk actions
    • Downloading Content
    • Generating an API token
  • Personalisation
    • Navigation Choices on 'My Dashboard'
    • Managing your account
    • How to reset your password
    • Invite/Reset Password Link Is expired
    • How to set up multi factor authentication
    • Roles in the registry
    • Viewing your roles
    • Favouriting and tagging content
    • Notifications
  • Creating and Editing
    • My sandbox
    • Metadata Toolbox
    • Creating metadata items
      • Creating a data element or data element concept
      • Creating a metadata item with a single item creation wizard
    • Editing content
    • Cloning
    • Deleting metadata items
    • Restore Deleted Content
    • How to create and link quality statements
    • How to create and link glossary items
    • How to record data lineage
    • How to add alternative names to a metadata item
    • How to move individual and bulk metadata into a collection
    • Upload Metadata Using Bulk Import Feature
    • HTML Sanitization
    • Version Control - Supersede
    • Classifications
    • How to link Quality statement to an Indicator?
    • Dataset Grouping
    • Property Groups
      • How to Create Property Groups In Aristotle Registry?
    • Object Class Specialisation
      • How to create an object class specialisation
  • Collaborating within the registry
    • Aristotle Help
    • How to add content to workgroups
    • Reviews
    • Aristotle metadata community
    • How to create Collections and Sub Collections
    • Issues and Change Requests
      • Creating an issue label
      • Creating an issue
      • Viewing all issues
      • Proposing a change request
    • Metadata History: Comparing change logs
  • Registration Authorities
    • Creating and editing registration authorities
      • Validation Rules
        • Setting validation rules
          • Writing validation rules
    • Directly endorsing metadata items
    • Managing members of a registration authority
  • Administrator Tasks
    • Managing user accounts
    • Creating and maintaining a Stewardship Organization
    • Creating and managing workgroups
    • Managing and adding members to a workgroup
    • Add a user to Multiple Stewardship Organizations and Workgroups
    • Creating and editing namespaces and identifiers
      • Configuring manually triggered incremental identifiers
      • Configuring automatically triggered incremental identifiers
    • Deactivating a user account
    • View CRUD (Create, Read, Update and Delete) Changes
    • View deleted items using query string
    • Contact Form
    • Custom Item Templates
      • Creating and editing custom item templates
        • Creating and editing sub-pages
      • Creating metadata items using custom item templates
    • Task Runner
      • Resolving issues with the search function using reindex
      • Populating help pages using load help
      • Resolving issues with item visibility by recaching visibility
      • Viewing all recent and historical task runner information
    • Aristotle Cloud Settings Editor
      • Adjusting visual settings
      • Adding and deleting header and footer links
      • Adjusting general registry settings
      • Adjusting metadata and functionality extensions
      • Making workgroup changes
      • Toggling summary statistics
      • Adjusting separator options
      • Adjusting download options
      • Adjusting translation options
      • Adjusting search options
      • Adjusting spam detection options
    • Registry Customisation in Cloud Settings
    • Custom Domains
      • Requesting a custom domain
      • Setting up a custom domain
  • Registry configuration
    • How to customise a registry
    • Enabling self sign-up
    • Adjusting privacy mode settings
    • Adding a custom login message
    • Homepage Editor
      • Creating a custom homepage using the HTML editor
      • Creating a custom homepage using the safe editor
    • Adding custom HTML to the header and footer of the registry
    • Simple customisation of Header, Body, and Footer
    • Content policies
    • Adding custom fields
      • Custom Field: Structured Data (Json) Type
  • Stewardship Tasks
    • Collection publication and permissions
    • Publishing metadata
    • Creating and managing registration authorities
    • How to add members to a stewardship organisation
    • How to create alternative name types
    • Metadata Report Builder
    • Reference Document Uploads to the Registry
    • Linking reference documents to metadata items
    • Remove Metadata from Workgroup
    • Organisation Records
      • Creating, managing and deleting an organisation record
      • Linking an organisation record to a metadata item
  • Subject Matter and Theory
    • What is metadata?
    • Data Dictionary
    • ISO/IEC 11179 data element representation
    • Bulk Import
    • Data Lineage
    • MAST(Metadata Analysis Standards Teamwork) Methodology and IDEAL Framework
      • Aristotle metadata user guides
  • Special features
    • Generating a Business Information Model using the Visualization Tool
    • Registering an app with the app store
    • Metadata Merger Tool
      • How to set up rules in the merger tool?
    • Federation
      • How do I federate content from another Aristotle Metadata Registry?
  • Geospatial Information
  • Checking for duplicates in the registry
  • Custom Field Bulk Uploader
    • Uploading structured data (JSON) custom fields
    • Bulk Importing Alternative names and Identifiers
  • System Users
  • Single Sign On
    • How to invite and update permissions of Aristotle Metadata staff on a client registry
  • Tablion - Data request portal
    • How to Extract Datasets from the Aristotle Metadata Registry into Tablion
  • Data Inventory View
  • Accessing the Aristotle Metadata Academy
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On this page
  • Roles in the Registry
  • Workgroup
  • Stewardship Organisation (SO)
  • Registration Authority (RA)
  • Registry wide users
  • How to view your roles in the registry
  1. Personalisation

Roles in the registry

Roles in the Registry

There are many users of the metadata registry, and all of them have different roles when it comes to maintaining the relevance and quality of metadata in the registry.

Workgroup

What is a Workgroup?

It’s a team within the Metadata Registry that brings together stewards and submitters into a workspace where they can collaborate on the production of metadata for a certain purpose.

Below is a list of members in the Workgroup, every person listed on this page can view content in the Workgroup. Additional permissions are listed with each group. Permissions only apply to specific Workgroups, so a user may be a manager in one group but an editor in another. All members of a Workgroup can participate in the Workgroup's Discussion posts.

NOTE: Permissions are hierarchical.

  • Viewer - These are read-only users. They are people or groups of people who can view the metadata, and can contribute to discussions, but they can’t edit content. Viewers can see the metadata before it is published, so they may be proof-readers, stakeholders of the metadata, or people who are required to provide feedback on the metadata.

    A viewer could be a doctor or health staff who is monitoring a new metadata standard and are collecting data about a newly identified disease.

  • Submitter - This is someone who can create metadata within the registry. They submit content to a Workgroup where it can be reviewed by stewards. These people are trained to understand the requirements for good quality metadata and work closely with stakeholders to transfer requirements into metadata.

    A submitter could be a health researcher who understands the field of research and works to document it

  • Steward - These are the people responsible for the metadata, helping to maintain its quality. Within Aristotle they are the only ones who can edit content once it becomes “locked” by a registrar.

    A steward may be staff working with the people maintaining the metadata registry to ensure the quality of the metadata registry. They could also be Information Analysts or Data Architects.

  • Manager - This is the person who oversees the operation and membership of a Workgroup. They can add users to a Workgroup and assign them roles. They can archive a Workgroup to close it and prevent new material from being added. They can also close or remove discussions within a Workgroup.

Stewardship Organisation (SO)

What is the Stewardship Organisation?

A Stewardship Organisation is a group responsible for the maintenance of metadata. All endorsed or published metadata belongs to a Stewardship Organisation responsible for keeping it up to date. Workgroups and Registration Authorities also belong to a Stewardship Organisation that assists with the maintenance of these groups.

  • Member - These users can view metadata published to members, and a list of all the Workgroups in the Stewardship Organisation.

  • Steward - These are the users responsible for the maintenance of metadata within the Stewardship Organisation, they are able to edit any metadata that has been endorsed in the SO, even if the metadata content is at a "locked" status. Members can publish metadata, and they can create, edit, and publish collections and reference documents.

  • Manager - These are the users responsible for the maintenance of the Stewardship Organisation, they also have control of all content within the SO. They can rename, archive, or edit details of the SO. They are responsible for giving/revoking membership to the SO, and are the users who assign roles to members. These users can also create, edit, and remove both Workgroups and Registration Authorities within the SO. These users can also create labels for issues that other users can use to tag issues with during the creation of an issue for a metadata item.

  • External Collaborator - This is a specialised external role within an SO. These users can be given roles to maintain metadata in an SO, but can only view metadata in their Workgroups. They cannot view metadata that is published only for SO members. They can be given submitter, steward, or manager permissions in a Workgroup within an SO.

Registration Authority (RA)

What is the Registration Authority?

One or more people who are trusted and have the knowledge and responsibility of enforcing the correctness of metadata.

  • Registrar - A person who acts on behalf of the registration authority who endorses metadata as meeting a set of requirements for use. Within the registry, they can endorse metadata independently or respond a request for review from other users.

    A registrar would be someone working on behalf of a standards body, like representatives of government agencies who endorse national metadata standards.

  • Manager - This is the person responsible for the maintenance of the RA, they have control of the RA. They can rename, archive and edit details of the RA, they can also invite and remove registrars. They are responsible for setting the status level at which metadata is made "public". They also are responsible for setting the status level at which metadata is "locked" from further editing.

Registry wide users

What is the Registry?

A running copy of the Aristotle Metadata Registry that helps an organisation manage its metadata.

  • User - A user is any person who has an account and can login to the registry. A user account is tied to one email address the user uses to login.

  • View-all - A user can be given "view-all" permissions which gives them permission to view all metadata items, regardless of status - including content in users private sandboxes. This role should be restricted and be given to trusted users, such as help desk staff who need permission to view content to assist other users.

  • Administrator - This is the superuser role of the whole registry. This is the person who can add, remove, and deactivate users. They can add and remove Workgroups, Registration Authorities, and Stewardship Organisations. The administrator can assign people to be managers, and they can carry out all the additional roles assigned to the different users of the registry. They can also monitor and perform system tasks, such as backups and site management.

How to view your roles in the registry

3. This is your My Roles page, and from here you will see all your roles within the registry, with a brief description of your permissions in that group

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Last updated 2 years ago

1. From your Dashboard, you can either select from your side panel or from the dropdown in the header bar

2. From your Profile page, select under "Actions"