> For the complete documentation index, see [llms.txt](https://help.aristotlemetadata.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.aristotlemetadata.com/administrator-tasks/managing-user-accounts.md).

# Managing user accounts

{% hint style="info" %}
User accounts can only be managed by a registry Administrator.
{% endhint %}

Registry administrators can access, deactivate, manage and edit the accounts of registry users, as well as invite new users to the platform.

## How to access user accounts  <a href="#how_to_manage_user_accounts" id="how_to_manage_user_accounts"></a>

As an Administrator of the Registry you have the ability to manage user accounts.

To access user accounts:

1\. From your Dashboard side panel, select <img src="https://desk.zoho.com.au/DocsDisplay?zgId=7000211905&#x26;mode=inline&#x26;blockId=grtcn09b97cffdce744d2b5c4cb98248d8839" alt="" data-size="line"> <mark style="color:blue;">.</mark>

<figure><img src="/files/wHxCH1IY2BBsaFtuez0n" alt=""><figcaption></figcaption></figure>

2\. Select <img src="https://desk.zoho.com.au/DocsDisplay?zgId=7000211905&#x26;mode=inline&#x26;blockId=grtcn30082df3cf1f45d0bf8ed5db5f2fdddc" alt="" data-size="line"> from the Manage Registry list, and from here you will see a list of all the users within the Registry.

<figure><img src="/files/ylLGuwxCnJELJnhxSEK4" alt=""><figcaption></figcaption></figure>

### Inviting new users  <a href="#inviting_new_users" id="inviting_new_users"></a>

From the Current members of the Registry page:

1\. Select <img src="https://desk.zoho.com.au/DocsDisplay?zgId=7000211905&#x26;mode=inline&#x26;blockId=grtcn93507c7ee9934a63971a6ef6041a63cf" alt="" data-size="line">&#x20;

<figure><img src="/files/jA9DSGD0WVIXtCrfctAV" alt=""><figcaption></figcaption></figure>

2\. Fill in emails of users you would like to invite to the Registry. Make sure you only put one email per line.

<figure><img src="/files/MpimeEPxAB98Tf0mMtXo" alt=""><figcaption></figcaption></figure>

3\. Select <img src="https://desk.zoho.com.au/DocsDisplay?zgId=7000211905&#x26;mode=inline&#x26;blockId=grtcn212058b3467a4fd1be444b597e098e05" alt="" data-size="line"> once done and the users will receive an activation email.&#x20;

### Deactivating a user <a href="#deactivating_a_user" id="deactivating_a_user"></a>

{% hint style="info" %}
When a user has been deactivated they will no longer be able to log into the Registry.
{% endhint %}

From the Current members of the Registry page:

1. Search for the name of the user you wish to deactivate in the search bar.

<figure><img src="/files/ilii9maEijqcSm36kYdO" alt=""><figcaption></figcaption></figure>

2\. Select the <img src="https://desk.zoho.com.au/DocsDisplay?zgId=7000211905&#x26;mode=inline&#x26;blockId=grtcndd0b4b6cdd2e4ea6ae6820608c81e643" alt="" data-size="line"> button next to the users name and then 'Deactivate this user'.

<figure><img src="/files/t4amaOaGg5UQlLL0k9v4" alt=""><figcaption></figcaption></figure>

3\. You will receive a warning page before deactivating a users account.

<figure><img src="/files/uDh2WAKbAGmHESH0kniz" alt=""><figcaption></figcaption></figure>

4\. Select <img src="https://desk.zoho.com.au/DocsDisplay?zgId=7000211905&#x26;mode=inline&#x26;blockId=grtcn1892b9ab129b44f4936cf7c0d45aa6b5" alt="" data-size="line"> and the user will be deactivated in the Registry.

### Managing user accounts <a href="#managing_user_accounts" id="managing_user_accounts"></a>

#### Permissions <a href="#permissions" id="permissions"></a>

From the Current members of the Registry page:

1\. Select the <img src="https://desk.zoho.com.au/DocsDisplay?zgId=7000211905&#x26;mode=inline&#x26;blockId=grtcn9624208a18154a7384f75cf0615ad108" alt="" data-size="line"> button next to the user's name and then 'Change site-wide permissions'.

<figure><img src="/files/Dw0qr7k7uZWAkVSJ9cJD" alt=""><figcaption></figcaption></figure>

2\. You will be able to change the user's permissions for the whole Registry:

<figure><img src="/files/CcUxxmPrffnUcRs47SEP" alt=""><figcaption></figcaption></figure>

### Sandbox

From the Current members of the Registry page:

1\. Select the <img src="https://desk.zoho.com.au/DocsDisplay?zgId=7000211905&#x26;mode=inline&#x26;blockId=grtcn9624208a18154a7384f75cf0615ad108" alt="" data-size="line"> button next to the users name and then 'View profile'.

<figure><img src="/files/BBfNkwJ0YpYgQCXEbnv4" alt=""><figcaption></figcaption></figure>

You will be taken to the user's Profile page:

<figure><img src="/files/Qf11ug1RJtwUOiFfxoAV" alt=""><figcaption></figcaption></figure>

2\. Under 'Actions', select <img src="https://desk.zoho.com.au/DocsDisplay?zgId=7000211905&#x26;mode=inline&#x26;blockId=grtcnca85bd3c7d084b439197553f13201b5b" alt="" data-size="line"> and you will be taken to a view of the users Sandbox.

<figure><img src="/files/gxLvPllnXvyJ6Q8wCU8x" alt=""><figcaption></figcaption></figure>

### Edit user profile <a href="#edit_user_profile" id="edit_user_profile"></a>

From the 'Current members of this Registry' page:

1\. Select the <img src="https://desk.zoho.com.au/DocsDisplay?zgId=7000211905&#x26;mode=inline&#x26;blockId=grtcn9624208a18154a7384f75cf0615ad108" alt="" data-size="line"> button next to the users name and then 'Edit profile'.

<figure><img src="/files/JvgRcHQ957oACGMYQdH7" alt=""><figcaption></figcaption></figure>

You will be able to edit:\
The users email address, the user's full name, the users display name and the users profile picture.

<figure><img src="/files/Fy20O2NJW8ouvaBWctYu" alt=""><figcaption></figcaption></figure>

2\. Once done, select 'Save Changes'.
