> For the complete documentation index, see [llms.txt](https://help.aristotlemetadata.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.aristotlemetadata.com/stewardship-tasks/organisation-records/creating-managing-and-deleting-an-organisation-record.md).

# Creating, managing and deleting an organisation record

{% hint style="info" %}
Organisation records can only be created, managed and deleted by Stewardship Organisation Administrators.
{% endhint %}

Stewardship Organisation Administrators can create organisation records to represent any organisations that are not represented by a Stewardship Organisation. These can then be linked to any metadata items in the registry that are associated with that organisation.

**Note:** Organisation records can be created and linked regardless of whether they are complete (published) or still a draft.

### How to create an organisation record

1. Select 'Browse' from the registry header.

<figure><img src="/files/o19WytUDL7JmLB98BTnh" alt=""><figcaption></figcaption></figure>

2. Select 'Browse' in the 'Stewardship Organisation' field.

<figure><img src="/files/wZX1qXDCal2MIaCeh36e" alt=""><figcaption></figcaption></figure>

3. Select the desired Stewardship Organisation.

<figure><img src="/files/UuPxwjBeL7O7MLjI5vrv" alt=""><figcaption></figcaption></figure>

4. Select 'Managed Items', then 'Organisation Record'.

<figure><img src="/files/i1AxOmVHl9RheSKAqe0t" alt=""><figcaption></figcaption></figure>

5. Select 'Create Organisation Record'.

<figure><img src="/files/jhC7viy1Z8ZQTF1EmNJu" alt=""><figcaption></figcaption></figure>

6. Populate the 'Name' and 'Definition' fields as desired.

<figure><img src="/files/1f3sPh0ArPN6vuKnLTtZ" alt=""><figcaption></figcaption></figure>

7. Select 'Create new Organisation Record'. **If you do not wish to adjust the organisation record's publication details or permissions**, this is the end of the procedure.

<figure><img src="/files/cDwcwOt81RegAsfaOV5x" alt=""><figcaption></figcaption></figure>

8. **If you wish to adjust the organisation record's publication details or permissions**, select its 'Actions' dropdown, then 'Publication details'.

<figure><img src="/files/x7T5XxV18ejp2B6RYOuu" alt=""><figcaption></figcaption></figure>

8. Adjust the following fields as desired:
   * 'Permission': What users are able to view the organisation record upon its publication
   * 'Publication date': The date on which the organisation record will be published
   * 'Publication status': Whether the organisation record is complete and published, or a draft awaiting publication.

<figure><img src="/files/DGAixfsSlG4bDfdmlb4c" alt=""><figcaption></figcaption></figure>

10. Select 'Update Publication Details'.

<figure><img src="/files/ysSmnwFte1rBQSPNH6t5" alt=""><figcaption></figcaption></figure>

11. **If you wish to delete an organisation record**, select its 'Actions' dropdown, then 'Delete item'.

<figure><img src="/files/DbwdtscdhyX6inRYLp6N" alt=""><figcaption></figcaption></figure>


---

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