Aristotle Metadata Registry help documentation
  • Welcome to the Aristotle Metadata Knowledge Base
  • Finding and Viewing Metadata
    • Search
      • Using omnisearch to find registry content
      • Using advanced search filters to find registry content
        • Advanced Search: Help
    • Browsing the registry
    • Item page breakdown
    • Searching for Alternate Names in the Search Bar
    • Viewing related items and graphs
    • Compare different versions of a metadata item
    • Bulk actions
    • Downloading Content
    • Generating an API token
  • Personalisation
    • Navigation Choices on 'My Dashboard'
    • Managing your account
    • How to reset your password
    • Invite/Reset Password Link Is expired
    • How to set up multi factor authentication
    • Roles in the registry
    • Viewing your roles
    • Favouriting and tagging content
    • Notifications
  • Creating and Editing
    • My sandbox
    • Metadata Toolbox
    • Creating metadata items
      • Creating a data element or data element concept
      • Creating a metadata item with a single item creation wizard
    • Editing content
    • Cloning
    • Deleting metadata items
    • Restore Deleted Content
    • How to create and link quality statements
    • How to create and link glossary items
    • How to record data lineage
    • How to add alternative names to a metadata item
    • How to move individual and bulk metadata into a collection
    • Upload Metadata Using Bulk Import Feature
    • HTML Sanitization
    • Version Control - Supersede
    • Classifications
    • How to link Quality statement to an Indicator?
    • Dataset Grouping
    • Property Groups
      • How to Create Property Groups In Aristotle Registry?
    • Object Class Specialisation
      • How to create an object class specialisation
  • Collaborating within the registry
    • Aristotle Help
    • How to add content to workgroups
    • Reviews
    • Aristotle metadata community
    • How to create Collections and Sub Collections
    • Issues and Change Requests
      • Creating an issue label
      • Creating an issue
      • Viewing all issues
      • Proposing a change request
    • Metadata History: Comparing change logs
  • Registration Authorities
    • Creating and editing registration authorities
      • Validation Rules
        • Setting validation rules
          • Writing validation rules
    • Directly endorsing metadata items
    • Managing members of a registration authority
  • Administrator Tasks
    • Managing user accounts
    • Creating and maintaining a Stewardship Organization
    • Creating and managing workgroups
    • Managing and adding members to a workgroup
    • Add a user to Multiple Stewardship Organizations and Workgroups
    • Creating and editing namespaces and identifiers
      • Configuring manually triggered incremental identifiers
      • Configuring automatically triggered incremental identifiers
    • Deactivating a user account
    • View CRUD (Create, Read, Update and Delete) Changes
    • View deleted items using query string
    • Contact Form
    • Custom Item Templates
      • Creating and editing custom item templates
        • Creating and editing sub-pages
      • Creating metadata items using custom item templates
    • Task Runner
      • Resolving issues with the search function using reindex
      • Populating help pages using load help
      • Resolving issues with item visibility by recaching visibility
      • Viewing all recent and historical task runner information
    • Aristotle Cloud Settings Editor
      • Adjusting visual settings
      • Adding and deleting header and footer links
      • Adjusting general registry settings
      • Adjusting metadata and functionality extensions
      • Making workgroup changes
      • Toggling summary statistics
      • Adjusting separator options
      • Adjusting download options
      • Adjusting translation options
      • Adjusting search options
      • Adjusting spam detection options
    • Registry Customisation in Cloud Settings
    • Custom Domains
      • Requesting a custom domain
      • Setting up a custom domain
  • Registry configuration
    • How to customise a registry
    • Enabling self sign-up
    • Adjusting privacy mode settings
    • Adding a custom login message
    • Homepage Editor
      • Creating a custom homepage using the HTML editor
      • Creating a custom homepage using the safe editor
    • Adding custom HTML to the header and footer of the registry
    • Simple customisation of Header, Body, and Footer
    • Content policies
    • Adding custom fields
      • Custom Field: Structured Data (Json) Type
  • Stewardship Tasks
    • Collection publication and permissions
    • Publishing metadata
    • Creating and managing registration authorities
    • How to add members to a stewardship organisation
    • How to create alternative name types
    • Metadata Report Builder
    • Reference Document Uploads to the Registry
    • Linking reference documents to metadata items
    • Remove Metadata from Workgroup
    • Organisation Records
      • Creating, managing and deleting an organisation record
      • Linking an organisation record to a metadata item
  • Subject Matter and Theory
    • What is metadata?
    • Data Dictionary
    • ISO/IEC 11179 data element representation
    • Bulk Import
    • Data Lineage
    • MAST(Metadata Analysis Standards Teamwork) Methodology and IDEAL Framework
      • Aristotle metadata user guides
  • Special features
    • Generating a Business Information Model using the Visualization Tool
    • Registering an app with the app store
    • Metadata Merger Tool
      • How to set up rules in the merger tool?
    • Federation
      • How do I federate content from another Aristotle Metadata Registry?
  • Geospatial Information
  • Checking for duplicates in the registry
  • Custom Field Bulk Uploader
    • Uploading structured data (JSON) custom fields
    • Bulk Importing Alternative names and Identifiers
  • System Users
  • Single Sign On
    • How to invite and update permissions of Aristotle Metadata staff on a client registry
  • Tablion - Data request portal
    • How to Extract Datasets from the Aristotle Metadata Registry into Tablion
  • Data Inventory View
  • Accessing the Aristotle Metadata Academy
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On this page
  • How do Administrators set up a Contact form?
  • Adding link to contact form on the Homepage
  • How can an external user submit a request via Contact Forms?
  • How can an Administrator facilitate a conversation with the user who submitted an inquiry?
  1. Administrator Tasks

Contact Form

PreviousView deleted items using query stringNextCustom Item Templates

Last updated 7 months ago

You must be an administrator of the Registry to be able to perform these actions.

Contact forms are web-based forms that are used to collect information from registry visitors. They typically include fields for users to enter their name, email address, and a message or inquiry. The purpose of a contact form is to allow visitors to easily get in touch with the registry administrators.

How do Administrators set up a Contact form?

  1. To access the Administrator Tools, the administrator user needs to navigate to the appropriate section from their dashboard.

  1. To create or manage contact forms, navigate to the section labeled 'Manage Custom Forms' within the Registry Administrator tools panel.

  2. Select the 'Create New form' button to design a new form.

  3. In order to create a comprehensive contact form, the administrator is required to add several key components to the form. The components of the form are:

    • Title - Where users can input the title of the contact form

    • Body - The purpose of the form, which specifies the reason for the inquiry

    • Audience - The audience this form is for, this can be Public users or Authenticated users of the Registry

    • Status - 'Open' means new responses can be added to the form, if 'closed' it's no longer viaible and new responses cannot be submitted

    • Assigned users - Users can be added to manage the response to inquiries submitted via the contact form, ensuring that each inquiry is handled by the appropriate personnel

    • Extra notification email - An additional email where contact form inquires are sent to

    • Finally, administrators can add a customised thank you message that users receive upon submitting the form.

    Once the form is complete, select 'Submit' to save the contact form.

Adding link to contact form on the Homepage

  1. From the contact form manager page (accessible via Administrator Tools or the Toolbox), select the button 'Test' of the contact form you wish to include a link to on the Homepage.

  2. Copy the URL that appears in the navigation bar.

  1. Go to the Aristotle Cloud Dashboard on the side panel.

  2. Once in the Cloud Dashboard, select Homepage Editor.

  3. Select 'Edit Custom Description', and add one of the below code snippets to the Custom Description box.

//<a href="[REPLACE WITH THE LINK YOU COPIED]">][THE NAME FOR YOUR FORM]</a>

If an administrator wants to assist users in moving to the next page, you can add a special property to the link. For example:

<a href="[REPLACE WITH THE LINK YOU COPIED]?return_url=/account/profile">][THE NAME FOR YOUR FORM]</a>

This will redirect users back to their dashboard after they have completed the form.

  1. Click 'Save custom homepage' to save to the Homepage, and go back to the homepage to view and test the link to the desired contact form.

How can an external user submit a request via Contact Forms?

  1. To submit an inquiry, a user must navigate to the homepage of the Registry and click on the 'Forms' link provided on the Homepage.

  2. Once a user has navigated to the form, they can fill out the necessary details and submit their inquiry for further processing.

How can an Administrator facilitate a conversation with the user who submitted an inquiry?

  1. From the Contact form manager page (accessible via the Administrator Tools or the Toolbox), Click on the contact form Title to check for the submitted inquiries for a form. Administrators and Assigned users for a contact form will also receive an email notification when someone has submitted an inquiry via a contact form.

  2. Administrators have a view of all the inquiries submitted for a form. Administrators can click on the 'Details' to view a particular inquiry.

  3. Administrators have a detailed view with the users information and their inquiry.

  1. Administrators can add a note for the inquiry submitter in the highlighted section.

  2. Administrators can tick the 'Send to submitter' box to send an email notification to the inquiry submitter.

  3. By clicking 'Add update', administrators or users can facilitate the conversation on the particular inquiry.